Position Overview
Ensure that facilities are in good and safe condition at all times.  Responsible for efficient running of the buildings.

Job Type: Part Time

Job Status: Non-exempt

Reports to: Chief Executive Officer

Salary Range: $31,200 - $39,000

Key Responsibilities

• Responsible for day to day operations of all maintenance duties.
• Assess buildings systems.
• Plan work assignments.
• Develop maintenance procedures and schedule.
• Responsible for safety standards.
• Responsible for building repairs and company equipment.
• Responsible for janitorial duties.
• Responsible for all outside grounds, including snow removal.
• Must be available weekends, holidays and on-call.
• Perform other duties as assigned

Skills Needed

• Knowledge of the basic methods, practices, tools, materials, and work standards related to the maintenance of buildings and building systems and equipment.
• Knowledge of the occupational hazards and desirable safety precautions of the work.
• Ability to identify defects in electrical and mechanical building equipment and fixtures and to determine necessary repairs.
• Ability to keep records and prepare reports.
• Ability to establish and maintain effective working relationships with employees and department officials.

Qualifications

Required:

• Must have technical skills and general knowledge of carpentry, plumbing, heating and electrical.
• Must do regular inspections of buildings, ensuring that all buildings systems and building equipment operates at peak efficiently.
• Strong attention to detail and communication skills.
• Demonstrated problem-solving approach to concerns and challenges
• Provide own transportation; possess a valid NYS State driver’s license, proof of auto insurance and a positive driving record
• Must have a valid, unrestricted driver’s license and independent means of transportation.

Preferred:

• 5 years’ experience working in this field.

Education

• Must have a High School diploma or degree from a vocational school

Physical Demands:

• Ability to lift 50 lbs. unassisted
• Ability to walk, bend, lift and climb ladders.

Working Conditions:

• Inside and outside working conditions on all parts of the grounds and building; including conditions such as rain, snow, cold and hot weather permitting all safety weather conditions.
• May work with hazardous chemicals.

Position Overview
The Community Engagement Specialist will be responsible for providing culturally competent outreach, education, and HIV and HCV testing for difficult-to-reach Women who have Sex with Women (WSW), Young Men who have Sex with Men (YMSM), and Transgender, Gender Non-Conforming, and Non-Binary (TGNCNB) individuals. The focus will be on communities of color who are at risk for or living with HIV, STIs, and/or HCV.

Job Type: Full Time

Job Status: Exempt

Salary Range: $42,500 to $48,500 per year

Job Duties:

• Conduct culturally competent outreach and education to WSW, YMSM, and TGNCNB individuals.
• Provide HIV and HCV testing and counseling services.
  Develop and distribute educational materials tailored to the needs of the target populations.
• Organize and participate in community events, health fairs, and workshops to promote awareness and education.
  Build and maintain relationships with community partners, organizations, and local businesses to enhance outreach efforts.
• Conduct follow-up with clients to ensure linkage to care and support services.
• Maintain accurate records and documentation of outreach activities, testing, and client interactions.
• Collaborate with other team members and stakeholders to develop strategies to reach and engage the target populations effectively.
• Perform other duties as assigned

Skills Needed:

• Strong understanding of cultural competency and the unique needs of WSW, YMSM, and TGNCNB individuals, particularly within communities of color.
• Proficiency in conducting HIV and HCV testing and providing related counseling services.
• Ability to create and deliver effective educational content tailored to diverse audiences.
• Strong networking and relationship-building skills to collaborate with community partners.
• Excellent organizational skills to manage outreach activities and maintain accurate records.
• Flexibility and adaptability to work in various public settings and during non-traditional hours.
• Bilingual skills (Spanish) are highly desirable and preferred.

Qualifications:

• Minimum of one year of experience working with Transgender, Gender Non-conforming, and Non-Binary (TGNCNB) communities.
• Minimum of one year of experience in the HIV field.
  Minimum of one year of human services experience, including outreach, education, or case management.
  Bilingual (Spanish) is a plus.
• Comfortable providing education or outreach in public venues (e.g., bars, local colleges, beauty salons, barbershops).
• Knowledge of and sensitivity to the target populations.
• Ability to work a flexible schedule, including evenings and weekends.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple tasks and priorities with excellent organizational skills and attention to detail.
• Must have a valid, unrestricted driver’s license and independent means of transportation.

Minimum Requirements:

• Associate’s degree preferred, Bachelor’s degree a plus.
• Minimum of one year of human services experience, including outreach, education, or case management.
• Bilingual (Spanish) is preferred.
• Comfortable attending and participating in public sites and events (bars, local colleges, beauty salons, barbershops).
• Applicants who are bilingual and multicultural, identifying with the Transgender, Gender Non-conforming, and Non-Binary (TGNCNB), Women who have Sex with Women (WSW), and Young Men who have Sex with Men (YMSM) communities, are strongly encouraged to apply.

Position Overview
The Executive Assistant provides high-level administrative support to the CEO and prioritizing their schedule to ensure smooth operations.

Job Type: Part Time

Job Status: Non-exempt

Reports to: Chief Executive Officer

Salary Range:  $34,320 - $42,120 per year

Key Responsibilities

• Managing complex schedules, scheduling meetings, appointments, and prioritizing urgent matters.
• Screening calls and emails, responding to inquiries on behalf of the executive, drafting correspondence and presentations.
• Organize conference and seminars.
• Responsible for the distribution of agency mail.
• Booking flights, accommodations, and transportation for business trips.
• Editing and preparing documents, reports, presentations and expense reports.
• Setting up meeting agendas, preparing materials, and managing logistics.
• Assist with project coordination, tracking process, and ensuring deadlines are met.
• Maintaining strict confidentiality regarding all information.

Skills Needed

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office Suite, Google Drive and other relevant software.
• Detail-oriented with high accuracy standards.
• Ability to prioritize tasks and manage multiple demands.
• Professional demeanor and strong work ethic.
• Minimum of 3 years of administrative Assistant duties

Qualifications

Applicants who are bilingual and multicultural, identifying with the Transgender, Gender Non-conforming, and Non-Binary (TGNCNB), Women who have Sex with Women (WSW), and Young Men who have Sex with Men (YMSM) communities, are strongly encouraged to apply.

Education

• Must have a High School diploma or degree from a vocational school
• Associate’s degree preferred, Bachelor’s degree a plus

Physical Demands

• Ability to lift 50 lbs. unassisted
  
  

Working Conditions

• Prolonged sitting and computer use
• Close visual acuity required for detailed work on computer screens
• Frequent interaction with colleagues and clients via phone and email.
• Primarily in a quiet office settings with significant time spent on computer
• Ability to sit for extended periods with occasional breaks to move around.

Position Summary

The Grant Manager will oversee the lifecycle of all grants at In Our Own Voices (IOOV), with a primary focus on grant administration, compliance, and reporting.

The Grant Manager plays a vital role in ensuring adherence to grant guidelines, monitoring grant- funded programs, and supporting IOOV’s mission of serving LGBTQ+ communities of color.

This position ensures that grant-funded projects meet all requirements and works closely with fiscal and program staff to maintain compliance and accuracy.

Job Type: Full Time

Job Status: Exempt

Reports to: CEO and Fiscal Director

Salary Range: $57,000 - $63,500 per year

Grant Administration and Compliance

· Monitor all active grants to ensure compliance with funder guidelines and requirements.

· Track grant budgets, expenses, and deliverables in collaboration with the finance department.

· Prepare and submit accurate and timely financial and programmatic reports to funders.

· Maintain comprehensive grant files, including applications, contracts, reports, and correspondence.

· Use grant management tools to track deadlines, progress, and financial reporting requirements.

· Ensure timely communication with funders regarding grant requirements or changes.

Grant Research and Identification

· Identify and evaluate grant opportunities that align with IOOV’s mission and organizational goals.

· Build relationships with private, corporate, and government grant-making entities.

· Maintain an updated calendar of grant opportunities, deadlines, and reporting requirements.

Internal Collaboration

· Collaborate with fiscal and program staff to ensure accurate tracking of grant expenditures and alignment with funder expectations.

· Work with staff to collect data, narratives, and other materials required for reporting.

· Facilitate internal compliance reviews to ensure grant guidelines are met.

Grant Writing

· Assist in writing grant proposals, as needed, ensuring alignment with funder guidelines.

· Support the development of compelling narratives and budgets for applications.

Capacity Building and Organizational Support

· Provide training or guidance to staff on grant-related processes and compliance requirements.

· Stay informed about trends in nonprofit funding, grant management practices, and compliance regulations.

· Support leadership with updates and recommendations regarding grant compliance and performance.

 

Preform other duties as assigned.

Education and Experience

· Bachelor’s degree in nonprofit management, public administration, or a related field. Master’s degree preferred.

· Minimum of 3 years of experience in grant administration, compliance, or financial oversight.

· Proven track record of managing government, corporate, and foundation grants.

Skills and Abilities

· Strong knowledge of grant compliance, including budgeting, financial reporting, and program tracking.

· Excellent organizational and project management skills.

· Proficiency with grant management tools, financial software, and Microsoft Office Suite.

· Strong written and verbal communication skills.

· Knowledge of LGBTQ+ communities of color and related social issues is highly preferred.

Personal Attributes

· Commitment to the mission and values of IOOV.

· Analytical mindset with a high level of attention to detail.

· Ability to manage multiple deadlines effectively.

· Professionalism and integrity in handling confidential information.

Work Environment and Physical Demands

· This position is primarily office-based, with the potential for some remote work.

· Occasional evening or weekend work may be required for deadlines or events.

· Ability to travel locally for meetings and funder visits as needed.

 

Working Conditions

· Prolonged sitting and computer use

· Close visual acuity required for detailed work on computer screens

· Frequent interaction with colleagues and clients via phone and email.

· Primarily in a quiet office settings with significant time spent on computer

· Ability to sit for extended periods with occasional breaks to move around.

Position Overview: The LGBTQ Housing Navigator will provide comprehensive housing services and support to LGBTQ+ individuals and families experiencing housing instability or homelessness. The advocate will work to ensure that clients have access to safe, stable, and affordable housing, and will assist them in navigating the complexities of the housing system.

Job Type: Full Time

Job Status: Exempt

Salary Range: $38,500 to $48,500 per year

Key Responsibilities:

• Conduct comprehensive housing assessments to determine clients’ needs and eligibility for various housing programs.
• Assist clients in locating, securing, furnishing, and maintaining appropriate housing.
• Provide crisis intervention and support to clients experiencing housing instability or homelessness.
• Develop and maintain relationships with local landlords, housing providers, and community organizations to facilitate housing placements.
• Advocate on behalf of clients to ensure they receive fair and equitable treatment in the housing market.
• Provide information and referrals for additional support services, such as employment, healthcare, and legal assistance.
• Maintain detailed and accurate records of client interactions and progress.
• Participate in community outreach and education activities to raise awareness of LGBTQ+ housing issues.
• Collaborate with other In Our Own Voices team members to coordinate services and support for clients.

Skills:

• Crisis intervention and conflict resolution.
• Strong interpersonal and relationship-building skills.
• Ability to think creatively and strategically to solve problems.
• Proficiency in data collection and reporting.
• Sensitivity to and understanding of the unique challenges faced by LGBTQ+ individuals and families.

Qualifications:

• Bachelor’s Degree in Social Work, Human Services, or a related field (or equivalent experience).
• Proven experience working with LGBTQ+ individuals and communities, particularly those of color.
• Knowledge of housing resources and programs, as well as fair housing laws and tenant rights.
• Strong advocacy skills and the ability to navigate complex systems.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Commitment to the mission and values of In Our Own Voices, Inc.

Preferred Qualifications:

• Master’s Degree in Social Work, Human Services, or a related field.
• Two or more years of experience in housing advocacy or a related field.
• Experience working with survivors of domestic violence, sexual assault, or other trauma.
• Familiarity with local housing markets and resources.

Position Overview
In Our Own Voices, Inc. (IOOV) seeks a full-time Project Coordinator to support IOOV’s collaboration in a New York Statewide community research project to assess the health and human service needs of the LGBTQ+ community. The results of this project will be used to provide guidance for future state-funded resource allocations and new policy development. This project is a collaboration between IOOV, the City University of New York (CUNY), and TRX Development Solutions (TRX). This role can be done remotely, but must be located within New York State (NYS), with some statewide travel required.

This is an excellent opportunity for an entry-level organizer and/or advocate to build a network with health and human services staff and community advocates in over 60 agencies that serve and support diverse LGBTQ+ communities across the state. The NYS LGBTQ+ Needs Assessment is the only assessment in the U.S. based on multiple methods and long-term engagement with local communities, and this work is highly consequential. The project spans five years, through 2029, and the Project Coordinator will contribute to a variety of deliverables with opportunities for engagement in public relations, research, health promotion, advocacy or policy.

Job Type: Full Time

Job Status: Exempt

Reports to: Director of LGBT Health and Human Services

Salary Range: $51,500-$56,500 per year

Key Responsibilities

The primary responsibilities of the Project Coordinator will be to support the NYS LGBTQ+ Needs Assessment’s Project Manager in implementing community outreach, data collection and management (qualitative and quantitative), and supporting the administration of community meetings, focus groups, interviews, survey canvassing, and other events. Specific duties fall into three categories, including:

Community Engagement

• Conducting remote and on-site culturally-competent outreach to engage Black, Brown, and
  other racial and ethnic minority LGBTQ+ communities in participating in the statewide
  community needs assessment.
• Supporting the administration of community participation for organizational liaisons,
  community partners, the project steering committee, and other organs of community
  support.
• Building databases of community liaisons and contacts.
• Building a calendar for needs assessment staff and consultants that may include meetings,
  individual interviews, focus groups, survey distribution, and other public-facing elements of
  the needs assessment.
• Working closely with The Network for New York State LGBTQ+ Health and Human Services.
• Traveling to LGBTQ+ venues, events, and organizations around New York State, e.g. Pride
  events, other community events, or focus group and data collection opportunities.
• Engaging in physical activities such as outdoor canvassing, walking, standing, bending, and
  occasionally lifting up to 15 pounds.
•  

Position Overview

Are you passionate about making a difference in the lives of LGBTQ+ individuals affected by domestic and sexual violence? In Our Own Voices, Inc. is seeking a dedicated LGBT Advocate DV/SA to provide vital services and activities to help victims understand the dynamics of victimization and stabilize their lives.

Job Type: Full Time

Job Status: Exempt

Salary Range: $46,500 to $48,500 per year

Key Responsibilities:

• Deliver immediate crisis intervention hotline counseling.
• Assist clients in securing and maintaining appropriate housing.
• Provide information and referrals for general assistance.
• Oversee grant objectives and outcomes.

Primary Duties:

• Uphold the mission of In Our Own Voices.
• Collaborate with IOOV team members to support clients affected by domestic violence, sexual assault, and stalking.
• Coordinate safe shelter, information and referrals, safety planning, and legal counseling and advocacy.
• Maintain written case notes and staff the LGBT domestic violence referral line.
• Offer training and technical assistance to mainstream victim service providers.
• Participate in local and statewide task forces.
• Facilitate support groups and alternative healing workshops.
• Submit documentation and reports as required.
• Ensure confidentiality in all programming aspects.
• Collaborate with community partners for culturally relevant services and resources.

Skills:

• Strong time management and organizational skills.
• Self-directed and solution-oriented.
• Strong advocacy skills.
• Ability to work with diverse personalities and work ethics.
• Proficiency in data collection and reporting.
• Excellent problem-solving skills.
• Strong understanding of boundaries in relation to subordinates.

Qualifications:

• Required:
  • Bachelor’s Degree in Social Work or Mental Health Counseling (MSW preferred).
  • Proven ability to work effectively with diverse staff, clients, and volunteers.
  • Paid case management and counseling experience.
  • Experience with domestic violence, sexual assault, or related issues.
  • Commitment to LGBTQ+ people of color community issues.
  • Excellent written and interpersonal communication skills.
  • Experience in social services and the court system.
  • Creative and strategic thinking skills.
  • Excellent time management.
• Preferred:
  • Two+ years of experience working with domestic and sexual violence survivors.
  • A 4-year degree (additional experience may substitute for a degree).

Position Overview:
The events coordinator should have a strong knowledge of special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers. Must be able to anticipate project needs, discern work priorities and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

Job Type: Full Time

Job Status: Non-exempt

Reports to: Chief Executive Officer

Salary Range: $41,500-46,500

Key Responsibilities

• Overseeing organization of special events
• Create and revised room layouts for each event
• Serve as liaison with vendors on event-related matters.
• Coordinate appointments and visits to see space, and scheduling of events on the calendar.
• Propose new ideas to improve the event planning and implementation process.
• Aggressively gather information on each project to achieve quality event productions.
• Secure financial support from individuals, foundations and corporations
• Prepare and modify event contracts as requested
  Supervise Support Staff with preparation of nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Data entry and gift processing
• Coordinate appointments for Executive Director
• Develop and maintain ongoing relationships with major donors
• Maintains schedules and calendars of In Our Own Voices events;
• Develop and execute IOOV’s Nonprofit's annual fundraising plan
• Enters and proofs correspondence, tabular data, reports, records, articles and other material from rough draft and various other source data and instructions;
• Answers the telephone; screens calls and callers,
• Perform other tasks as delegated by Executive Director

Requirements:

• BA (required), MA (a plus); significant work experience can substitute for the degree.
• At least 1 year experience coordinating special events
• At least 3 years’ experience with office administrative management
• Ability to accomplish projects with little supervision
• Fantastic customer service ethic and high expectations for quality
• Excellent written and interpersonal communication skills
• Ability to manage multiple projects and work assignments
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Excellent time- management skills
• Experience using Adobe Illustrator, Photo Shop, Publisher, Access, and electronic office systems, including e-mail, calendar administration; and familiarity with Microsoft Office.
• Data Entry

In Our Own Voices is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Position Summary

The Women Who Have Sex with Women (WSW) Coordinator is responsible for coordinating program activities, facilitating homegrown and evidence-based intervention sessions, and managing general program operations. As part of IOOV’s LGBT Health Services team, the WSW Coordinator will oversee HIV/STI/HCV awareness initiatives, conduct risk assessments, provide counseling and testing, and supervise the HIV/HCV Test Counselor and WSW Community Engagement Specialist.

Job Type: Full Time

Job Status: Exempt

Reports to: Director of Intervention Services

Salary Range: $42,700 to $48,500 per year

Major Activities

· Coordinate HIV prevention and related services for Women Who Have Sex with Women.

· Implement, recruit for, and facilitate intervention programs.

· Network and coordinate programs with other agencies and schools in the community that serve youth at risk and/or with high HIV rates.

· Provide case management services, including referrals, patient navigation, and linkage to care.

· Perform HIV risk assessments and testing.

· Observe and adhere to HIPAA and the HIV Confidentiality Law requirements.

· Supervise the WSW Community Engagement Specialist.

· Perform other duties as assigned.

Qualifications

· Commitment to In Our Own Voices, Inc.’s mission, vision, and core values.

· Minimum of one year of experience in clinical and/or community-level HIV interventions, counseling, or psychosocial assessment.

· Knowledge of social service systems and resources as they relate to Women Who Have Sex with Women.

· Familiarity and comfort with LGBTQ+ issues, HIV/AIDS prevention education, PEP, PrEP, and women’s sexual health topics.

· Demonstrated group facilitation skills and excellent oral and written communication skills.

· HIV counseling and testing certification is strongly preferred, or willingness to obtain certification within three months of employment.

· Spanish language proficiency is a plus.

· Ability to work collaboratively in a team environment.

· Flexibility to work after hours and weekends as required by program needs.

· Valid, unrestricted driver’s license and independent means of transportation for travel per program requirements.

 

Physical and Working Conditions

· Ability to work flexible hours, including evenings and weekends, as needed.

· Occasional local travel is required for program-related needs.

· Able to lift a minimum of 25 lbs.